You can assign your loads to your units, or post the loads to them so they can send their bids. Either way, having units gives you more transparency and automation in how your shipments are being tracked.
To create a unit, go to Fleet - Units and press "Add Unit"
Then you will have to choose Driver Type. There are three Driver Types in ivia:
Owner Operator
Company Driver
Fleet Driver
Owner Operator is a driver who owns a vehicle. You won’t be able to change their vehicle from your end.
Company Driver uses a company-owned vehicle, you can change this driver’s unit by removing-assigning different vehicles to them.
Fleet Driver is almost the same as Owner Operator, with the difference that when you invite the driver, you also specify the name and contact details of the owner of the fleet. We’re going to develop a fleet owner’s app in the future.
After the driver type is chosen, input the future driver’s unit # and his phone number.
Please note: If the driver is already registered in ivia, you can only send them an invitation, but not prefill their info for them.
This is what you see if the driver isn’t in the system yet. You have the option to just send the invitation, or prefill some (or all) details:
Once you press "Proceed" - the driver will appear in your ‘Units’ list with the ‘Pending driver's approval’ status:
At this stage, your driver will receive a message with your invitation and a link to download ivia.
Next steps required from the driver:
Create an account in ivia, log in, (or log in to an existing one)
Confirm (or fill out) the info (not needed if the driver already uses ivia)
Go to Connections → Processing, tap on the invitation, and accept it.
As soon as it’s accepted - the driver’s status in your ‘Units’ tab becomes ‘Active'.
When hiring a Company driver, please do the following:
Go to Fleet - Vehicles - Click ‘Add Vehicle’
Fill in all the needed info regarding your company's vehicle.
After this, your newly added vehicle will appear in the list of all Active Vehicles
Then go to Fleet - Units
Click ‘Add Unit’
Input your unit number, and driver's phone number.
As soon as the driver accepts your invitation, you will be able to edit Unit's details.
Start inputting and choose from the drop-down list the driver and the vehicle you want to create the unit from,
Choose whether this unit is allowed to see load offers and bid on them (if not - you’ll be able only to assign loads to them).
Click ‘Save’.
This unit will appear in your Units list as Active.
A unit can become inactive if:
You remove a driver or a vehicle from a unit (available for company drivers only)
You deactivate the vehicle in a unit (available for company drivers only)
The vehicle’s license plate expires
The driver’s insurance expires
To activate a unit in these cases - either activate the driver/vehicle again from their details or input a new date for the document which has expired.
🧠 You can also add a batch of several units at once through uploading a .csv file.
Need to add several units into your fleet in ivia?
Fill out the template with basic information, upload it and ivia will do everything for you! 💪
As always, if you have any questions or requests, please use the chat in the bottom left of the site.